Supervision Guide Template

Supervision guideline including culture statement, background and aspirations, stoplight report, supervisee self-assessment, supervisor assessment, and supervision note.

Understanding the employees background and aspirations demonstrates your interest in them as a person, helps you understand how they fit in the company, and identify shared goals. How do the current job responsibilities hinge upon their meaningful past and set a trajectory toward their future goals? 

The stoplight report lets the employee highlight and hopefully boast the good work they are doing, demonstrate their workload so the supervisor knows whether to add, remove or stay the course in terms of new projects, and also to demonstrate hurdles outside of the employees control, allowing the supervisor to help address this, provide coaching and education, and to re-evaluation the projects or goals if the hurdles can't be resolved. 

The assessment focuses on strengths and growth edges so it is a habit to get (for the supervisee) and give (for the supervisor) constructive feedback. If it is expected, it is easier to hear (easier to both give and recieve). Additionally, the supervisee gets the first word - they do their self assessment first so they can acknowledge their growth edges before being told. This allows the supervisor to understand that person's self-awareness as well. It is easier for an employee to say they need support than to be told they need support, or worse, they are doing something wrong - the encourages employees to acknowledge challenges, think of solutions and collaborate on shared goals pro-actively and with self-initiative. 

The supervisor note is designed to take in the integrated information from the supervisee and supervisor assessment of strengths, growth-edges and ideas for these hurdles including noting progress over time and congruence between supervisee/supervisor assessment. For example, some employees will present with great self-awareness, insight and openness to their growth edges while others either lack awareness or are not yet ready to acknowledge areas in which they need to grow.